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➡ Principles for UCLA Lived Name, Legal Name, Pronoun, Gender Identity, and Sexual Orientation Data

The UCLA Data Systems Subcommittee has been tasked with preparing and implementing a strategy that engages the campus community with efforts to align campus data systems with the UC policy and UCLA recommendations.  The subcommittee has prepared a Principles for UCLA Lived Name, Legal Name, Pronoun, Gender Identity, and Sexual Orientation Data for campus departments and programs to support data system conversion efforts both internally with campus partners and external vendors. Per UC policy, these changes apply to all individuals in the UCLA community and must be implemented by the following UC determined dates:

• December 31, 2023: Non-UCPath data
• June 30, 2024: UCPath data

➡ Forms

• Requesting Access or Use of Legal Name Form
• Request for GRLN Policy Compliance Data Extension Form
• Confidentiality Acknowledgment Form (will be available in 2024)

➡ Resources

• UCLA Data Systems – Where to Update Your Name, Gender Identity, Sexual Orientation, and Pronoun Data

➡ UCLA Gender Recognition Taskforce: Recommendations Report

The UCLA Gender Recognition Taskforce’s report of recommendations will serve as a guiding framework for the University’s efforts to come into alignment with the CA Gender Recognition Act, and the UC Presidential Policy on Gender Recognition and Lived Name. The Implementation Committee’s work is to responsibly implement these recommendations in a practical and timely manner that will require flexibility and responsiveness. As such, the report is not to be interpreted as prescriptive, but rather guiding, and always in support of the goal and spirit of the law: to enable people in our community — including transgender, intersex, and non-binary individuals — to have full recognition at UCLA.

• Co-Chair: Andy Cofino, Director, LGBTQ Campus Resource Center
• Co-Chair: Kelly Schamder, Assistant Vice Chancellor of Facilities Management 
• Anand Bodapati, Associate Professor of Marketing and Academic Senate Representative
• Anne Dela Cruz, Director of Human Resources & Payroll Operations Center, UCLA Campus Human Resources
• Audrey Farrell, Graduate Student in Physics & Astronomy and LGBTQ CRC Student Representative
• Breeze Velazquez, USAC President and Undergraduate Student Representative 
• Eric Greene, Associate Director of Diversity & Campus Climate, UCLA Strategic Communications
• Frank Wada, UCLA University Registrar
• Jade Elyssa Cariaga, Chair, UCLA Committee on LGBTQ Affairs and Co-Director, UCLA Lambda Alumni Association 
• Michael Hill, Vice Chair, UCLA Committee on LGBTQ Affairs and Professor of Mathematics
• Michael Van Norman, Chief Technology Officer, UCLA IT Services
• Ryan Adserias, Chief of Staff, UCLA Office of Equity, Diversity & Inclusion
• Susi Takeuchi, Chief Human Resources Officer, UCLA Health
• Tam Guy, Graduate Student in Urban Planning and Graduate Student Association (GSA) Representative
• Ying Ma, Senior Director of Application Development, Advancement Services, External Affairs

The initial objectives of this Task Force were to:

• Identify all campus databases to be updated and list these databases in a suggested order of priority;
• Identify the variables (and variable options) within each database that need to be added or modified;
• Consult with campus stakeholders and draft notices to accompany the changes in each database;
• Identify the campus entities that require tailored education and training to implement required changes;
• Identify the main components of a campus-wide education campaign to raise awareness of our expectations and changes in practice;
• Identify the facilities and related policies that will need further assessment to bring the University into full compliance with current California law; and
• Draft a timeline for the implementation of the Task Force’s recommendations.

The UCLA Gender Recognition Act Task Force conducted its work from 2019-2020 and concluded its charge with the presentation of a report of recommendations, in alignment with the UC Presidential Policy on Gender Recognition and Lived Name.