Dear Bruin Community:

This is an annual reminder for all UCLA employees, including student employees, of the duty to report allegations of discrimination and/or harassment based on all protected categories as well as sexual violence and sexual harassment.

Mandatory Reporting Obligations Concerning Sexual Violence and/or Sexual Harassment

Under the University of California Sexual Violence and Sexual Harassment (SVSH) Policy, all University employees, which includes student employees, staff, faculty and non-faculty academic personnel, have the following obligations:

Any University employee who is not a Confidential Resource and who receives, in the course of employment, information that a student (undergraduate, graduate or professional) has suffered sexual violence, sexual harassment or other prohibited conduct, or that prohibited conduct may have occurred in the context of patient care, shall promptly notify the Title IX Officer or designee at TitleIX@equity.ucla.edu. This includes, but is not limited to, Resident Assistants, Graduate Teaching Assistants and all other student employees, when disclosures are made to any of them in their capacities as employees. In addition, the following categories of employees who, in the course of employment, receive a report of Prohibited Conduct under the UC SVSH Policy involving any other person affiliated with the University shall notify the Title IX Officer or designee:

  • Faculty Members
  • UCLA Police Department
  • Human Resource Administrators, Academic Personnel and Title IX Professionals
  • Managers and Supervisors including Deans, Department Chairs and Directors of Organized Research Units (ORU)
Mandatory Reporting Obligations Concerning Discrimination and/or Harassment Based on Protected Categories

Under the UC Anti-Discrimination Policy, all reports of discrimination or harassment brought to a supervisor based on any protected category must be reported to the Local Implementation Officer or designee.

Under the Anti-Discrimination Policy, a Responsible Employee is any of the following who is not a Confidential Resource:

  • Campus Police
  • Human Resources Administrators, Academic Personnel Administrators, and Discrimination and Title IX Professionals
  • Managers and Supervisors including Deans, Department Chairs, and Directors of Organized Research Units
  • Faculty Members

If a Responsible Employee learns, in the course of employment, that any individual affiliated with the University may have experienced Prohibited Conduct, as defined in the Anti-Discrimination Policy, the Responsible Employee must promptly notify the Local Implementation Officer or designee.

At UCLA, reports can be made to the Local Implementation Officer, the Assistant Vice Chancellor for Civil Rights, or designee, the UCLA Civil Rights Office or the units therein, which include the Staff Diversity & Equal Employment Opportunity Compliance Office (“SD&C”), the Title IX Office, the Discrimination Prevention Office (“DPO”) and the ADA/504 Compliance Office.

Under UC Policy, protected categories include: race, religion, color, citizenship, national or ethnic origin, ancestry, sex (including pregnancy, childbirth, lactation or related medical conditions), gender, gender identity, gender expression, gender transition, sexual orientation, physical or mental disability (including having a history of a disability or being regarded as being disabled), medical condition (cancer-related or genetic characteristics), predisposing genetic information (including family medical history), marital status, age (at least 40 years of age in employment context) or veteran or military status.

How to Make a Report

Reports can be made to the UCLA Civil Rights Office. You can report online via the Report an Incident button. You can also make a report by phone at (310) 206-4990. Please be advised that the Report an Incident button and phone will be staffed during regular business hours. If you or someone you know is in danger and needs immediate help, please call 911.

Following a report, one of the units within the Civil Rights Office will send an email outreach to the affected individual(s) who have allegedly experienced the discrimination and/or harassment. We will also provide resources and support and explain the process for filing a formal complaint. Individual(s) complainants may choose whether or not they wish to proceed with the investigatory process. For additional information and resources about UCLA’s civil rights protections, visit the Civil Rights Office website. For Title IX-specific information, visit the Title IX Office website.

Many members of our campus community have experienced stress and anxiety over the past year. Our offices are here to support all of you. Working together, we can strengthen the Bruin community. We appreciate your cooperation in adhering to your mandatory duty to report and for helping to strengthen civil rights protections for all members of the UCLA community.

Please send questions and feedback to us at WeListen@equity.ucla.edu.

Sincerely,

Chandra Bhatnagar
Assistant Vice Chancellor for Civil Rights
Affirmative Action/Local Implementation Officer

Mohammed Cato
Director, Title IX